Consulate General of the Netherlands in Istanbul, Turkey

Info on MATRA-Decentral Programme

MATRA Assistance Programme

General

Matra is a bilateral assistance programme of the Netherlands that aims to support social transformation in countries neighbouring the European Union. It focuses on activities that contribute to the further development of an open, pluralist, democratic society, firmly embedded in the rule of law. The Netherlands also uses Matra to strengthen bilateral relations. The Matra programme works via civil society organizations and authorities.

 The Matra programme has been active in Turkey since 2000. Through this programme, the Netherlands helps Turkey to manage its transformation in order to meet EU accession criteria.

The Dutch Embassy in Ankara and the Consulate-General in Istanbul are responsible for the budget for Turkey. Matra is open for applications by local NGOs, non-profit educational institutions, lower governments and semi-governmental organizations. Applications by central governments will be appraised on a case by case basis. Twinning with Dutch organizations and with partners from other Matra countries or new member states is possible.

Priority areas

Matra works with country specific priority areas. Priority areas for Turkey are identified within the overall framework of rule of law:

  • Legislation and law;
  • Governance, public order and police;
  • Human rights and minorities.

Application procedure

NB before applying, please contact the Netherlands Consulate-General or Embassy (contact details below).

  • Applications must be submitted to the Consulate-General in Istanbul for projects in the area of İstanbul, Edirne, Kırklareli, Tekirdağ, Balıkesir, Bursa, Kocaeli, Çanakkale, Yalova, Bilecik and Sakarya or to the Netherlands Embassy in Ankara for projects in the rest of Turkey;
  • Full applications - only in English - should be submitted using the standard application and budget form, found on the right site on this page. NB these standard application forms should be completely filled out, otherwise the proposal will not be taken into consideration;
  • The project proposal should be accompanied by a signed introductory letter from the applicant;
  • The project proposal should in any event include:

                    -  information on the applicant organization and its most important achievements;

                    -  a detailed and transparent budget, estimating all costs and speci­fying each source of income, as well as all contributions from
                     the project organizers and the target group;

                   -  supporting relevant documents (depending on the specific activities proposed), such as CVs of experts, pro-forma invoices for
                     externally provided services, letters of support, etc.

  • Applications are being appraised 3-4 times a year. Deadlines will be published on regular bases on the website of the Embassy. The deadline for new applications for the Consulate-General in Istanbul is September 30th, 2013.

Exemptions

Not eligible for funding under Matra are:

  • projects repeating previous projects or that were already under way before the application was submitted;
  • normal running costs of the implementing organization;
  • charitable activities;
  • commercial activities;
  • projects with a predominantly academic focus, i.e. research;
  • projects that largely or exclusively involve the delivery of goods or materials;
  • infrastructural or construction projects;
  • bursaries or education programmes;
  • humanitarian aid;
  • feasibility studies and other research.

Financial aspects

The following financial aspects should be taken into account when applying to the Matra programme:

  • Project proposals with budgets ranging from €10.000 to €300.000 may be entered, although in practice most activities have budgets below € 25.000;
  • Although there is no minimum, projects in general should not be smaller than € 10.000,-;
  • Organizations must prove that they are able to manage the project sum in a satisfactory

manner; the embassy may request reports by auditors.

 Co-financing with other donors is possible if:

  • Matra’s visibility is guaranteed;
  • a clear, transparent description is given of the Matra activities;
  • the other sources of funding are also specified in the proposal and;
  • the budget balances.

Guidelines for assessing proposals

Please note that the project proposals will be evaluated according to the following guidelines:  

  1. The application must relate to one or more of the Matra priority areas mentioned above;
  2. All Aims, Results, Activities and Means are  clearly described in detail and realistic;
  3. The aims are feasible, sustainable and acceptable to all concerned, there should be enough moral support by the relevant parties for the project;
  4. The expected outcomes are measurable and the time path for realising the project is clear and realistic;
  5. The target group is clearly defined and actively involved in implementing the project and bears part of the burden of the project (financial or in kind);

Approval, contract, payment and reporting

If the project is approved, the applicant will receive three copies of the contract, outlining the conditions of the grant. Two copies must be signed and returned to the Consulate-General in Istanbul. Upon its receipt, the first installment of the grant will be paid.

Within two months of finalization of the project, the applicant is required to submit a narrative and financial report on the results achieved. The financial report should refer clearly to the budget in the application and the narrative report should describe:

  • activities carried out to date;
  • project sustainability;
  • problems encountered;
  • achievements;
  • lessons learned;
  • etc.

Further information

If you are interested in the Matra programme, please contact:

1. The consulate-general in Istanbul for projects in the area of Istanbul, Edirne, Kırklareli, Tekirdağ, Balıkesir, Bursa, Kocaeli, Çanakkale, Yalova, Bilecik, Sakarya.

Consulate-General of the Kingdom of the Netherlands
İstiklal Caddesi 393
34433 Beyoğlu-İstanbul

e-mail address: leyla.barlas-aslan@minbuza.nl

 2. The embassy in Ankara for projects in the rest of Turkey.

Embassy of the Kingdom of the Netherlands
Attention: Political Department
Hollanda Caddesi No:5
06550 Yıldız/Ankara

e-mail address: deniz.bezirgan@minbuza.nl